Logistics Administrator

The HORIBA Group of worldwide companies provides an extensive array of instruments and systems for applications ranging from automotive R&D, process and environmental monitoring, in-vitro medical diagnostics, semiconductor manufacturing and metrology, to a broad range of scientific R&D and QC measurements. Proven quality and trustworthy performance have established widespread confidence in the HORIBA Brand.

Inspired by our unique motto, “JOY and FUN,” we focus on social responsibilities by building state-of-the-art products for scientific advancement; especially for protecting health, safety, and the environment.  “HORIBARIANs,” the HORIBA employees all over the world, look forward to working with additional creative and entrepreneurial self-starters. To learn more about our unique culture, visit our culture page.

SUMMARY:  The Logistics Administrator is responsible for the planning, coordination, and monitoring of all aspects of the transportation of goods within the supply chain. In addition, this position has the responsibility to ensure all shipments are moved in compliance with all US laws and regulations. 

IMPACT ON COMPANY OBJECTIVES:  This position supports regulatory compliance best practices for both inbound and outbound shipments, ensuring that freight is delivered in a timely manner and in good condition. Operates in HII’s best interest according to all HII rules, regulations and best practices. 


  1. Monitor all shipments both inbound and outbound daily.
  2. Work with carrier’s customs clearance agents, customs, US Department of Commerce, etc., and HII personnel to clear shipments urgently and deliver in a timely manner. 
  3. Prepares and processes insurance claims for lost or damaged goods in shipment.
  4. Responsible for downloading as applicable and processing freight invoices ensuring they are coded correctly and billed in accordance with negotiated rates with each carrier’s pricing agreement.
  5. Disputes invoices with a carrier as applicable.
  6. Monitors carrier invoices are paid in a timely manner and coordinate with HII A/P to resolve past due carrier invoices. 
  7. Responsible for preparing statistical data for contract negotiations.
  8. Prepares reports, presentations, etc… upon request.
  9. Handles special projects as assigned..

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:  Associate Degree in Business Administration, Logistics, Supply Chain Management or relevant field and/or a minimum of 3-5 years related experience in logistics, traffic, and compliance. Experience with coordinating domestic and international (import and export) shipments, customs clearance, and knowledge of harmonized tariff codes, duties, and taxes are required. Familiarity with FDA and CDRH regulations and reporting preferred.

LANGUAGE SKILLS:  Ability to read and comprehend instructions, correspondence, reports, etc… Ability to write clearly and effectively. Ability to effectively communicate and/or present information one-on-one and in group settings. 

MATHEMATICAL SKILLS:  Ability to calculate figures, add, subtract, multiply, and divide into all units of measure, using whole numbers, dollars/foreign currency, common fractions, decimals, compute rate, ratio, percent. The ability to use formulas, graphs, pivot tables, macros, etc... is a plus. 

REASONING ABILITY:  Ability to apply skills and experience to carry out responsibilities and instructions furnished in written, oral or diagram form successfully. Ability to solve problems appropriately involving several concrete variables in standardized situations. 


  • Proficient with MS Office and advanced skills in MS Excel. Experience/proficiency with SAP and ShipERP or other Transportation Management Software (TMS) is very desirable. 
  • Must have strong analytical skills, be well organized, accurate and able to multitask.
  • Must be detail-oriented and have excellent follow-through detail, -oriented,  skills.
  • Must have strong interpersonal and communication skills.
  • Comply with current ISO Standards adopted by HII.


Compensation Package:

HORIBA Instruments offers a competitive compensation package that includes a 401(k) plan with match; employee group dental, vision, life, and disability (short and long-term) paid for by the company; medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions; employee assistance program; paid holidays, vacation, and sick time; flexible spending accounts; and educational reimbursement and commuter benefit programs.

If you are an individual with a disability and need an accommodation during the application/hiring process, please call (732)494-8660 for assistance. HORIBA will provide reasonable accommodations, upon request, to support individuals with disabilities to be able to participate in the hiring process. HORIBA is committed to making our workplace accessible for individuals with disabilities.

EEO/Affirmative Action/Veteran Status/Disabilities.

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